How to Create a New Questionnaire
- Click on the "Surveys and Questions" module.
2. Click the "New" button.
3. Proceed by selecting the survey type "Questionnaire".
4. After selecting the questionnaire, fill in the name of the questionnaire.
5. Fill in the Title and Text on the introductory page (this serves as information about the questionnaire).
Check the "Anonymous" box if you do not want the names and personal numbers of users to be recorded with the responses.
7. Set the closing date, which indicates the deadline for responding. After this date, the questionnaire will no longer be available for users to complete.
8. A notification email will be sent after the questionnaire is closed.
You can add attachments to the introductory screen and all questions.
9. To add an attachment, click the "+" button, then a field will expand (see the image). Continue by clicking on the Change field, select the attachment from storage, the attachment will then be uploaded, and confirm by clicking the Save button. Attachments can be uploaded in PDF, JPG, and PNG formats.
To add another attachment, repeat the same process. It is necessary to confirm the attachments by clicking Save each time.
To remove an attachment, click the Trash icon.
10. You can add any number of questions by clicking the "+" button.
A question can be set as mandatory or optional using the checkbox.
11. Fill in the text for the question you want to ask.
12. At the bottom, you can choose the type of answers.
A text field answer will add a text box to the question where the user can respond in their own words.
A pre-defined answers option allows users to select from pre-defined answers. After checking the box, you can create pre-defined answers and also check the "Option to select multiple answers" box, allowing employees to choose more than one answer.
13. Translations can be added by clicking the flag icon on the right side of the questionnaire. (Translations can only be added if your JOBka has multiple languages)
14. To save the questionnaire, click the "Save" button. To finalize the questionnaire, click "Finish."
15. At the bottom of the page, you can select the recipients of the questionnaire. If you do not select any group or employees, the question will be sent to everyone.
16. Once the questionnaire is ready, you can publish. To publish the questionnaire, click the Publish button.
17. Responses
After publishing the questionnaire, you can monitor how employees are responding.
Below on the page, there is a "Responses" section.
Here you can see:
Number of answers: How many people/employees responded to the question.
Answer time: The date and time when the response was sent.
User: The full name of the user who submitted the response (users are visible only if the questionnaire is not anonymous).
Personal number: The personal number of the user who submitted the response (personal number is visible only if the questionnaire is not anonymous).
Answer: Here you can see the user's response ("8:30"), above you see the question you asked.
18. If the questionnaire is anonymous...
If the questionnaire is anonymous, it looks like this:
Instead of the full name and personal number of the employee you will see a blank field. The rest remains the same.
In this window, there are additional options, including downloading a Short PDF report and a Full PDF report.
19. Example of a complete PDF report:
At the top of the page, you can switch between individual questions (if you have entered more than one).
After switching to the question, more detailed information about the questionnaire is located below on the page, including:
Number of answers.
A table with the response and information (name and number of the employee) about the employee who submitted the response (if not anonymous).
The date and time the response was sent.
20. Export
Click "Excel" to export the results (responses) in an Excel spreadsheet.
Click "PDF" to export the results (responses) in PDF.
Click "Print" to print the results (responses).
21. Graph
If you have answers in the form of predefined questions, you can see how many percent of users selected which answer in the lower part of the page.
Below is a "pie" chart.
It shows how many people/employees selected which answer.
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